Our mission is to increase state government's capacity to manage and utilize financial, human, information and analytical resources in order to provide exceptional service and value for Minnesota's citizens.
Our department is comprised of several divisions in the area of financial services, employee relations and treasury for the state.
The Accounting Services Division is led by Assistant Commissioner Lori Mo.
Accounting Services: This unit provides statewide accounting and payroll services to agencies, including the policies and procedures governing these administrative functions. The program provides accounting, payroll and reporting on a statewide basis as well as supporting agencies in these same efforts to meet their individual needs. These services include establishing the policies and requirements for a system of internal controls to assist in assuring compliance with appropriate financial principles, policies and legal requirements.
Accounting and Payroll Operations: This unit is responsible for directing the operation of the statewide accounting and payroll systems and maintaining the integrity of the information contained in the systems. These systems provide the actual payment of state obligations to vendors and employees by either issuing warrants (checks) or electronic funds transfer. Program controls assure the integrity of the data and of the internal operations of the accounting and payroll systems. Statewide policies, procedures and guidelines are developed for agencies as they establish internal policies and procedures for accounting and payroll operations.
Statewide internal control: This unit strives to develop and maintain statewide internal controls. This includes determining what controls are necessary in statewide financial systems as well as testing the reliability of the controls. The program also develops statewide policies and procedures regarding controls over manual processes as well as limited post audit of agency activities to determine adherence with required controls.
Accounting and Payroll Assistance to agencies: This unit provides training and assistance to agency staff to enable them to use the statewide systems effectively and efficiently to meet their objectives. This includes educating state agencies staff in accounting and payroll functions as well as more individualized assistance as needed. The program also facilitates agency involvement in developing statewide accounting and payroll policies and procedures.
Financial Reporting: This unit prepares the state's Comprehensive Annual Financial Report (CAFR) and acts as the lead agency in the preparation of the state's portion of the federal single audit report and reporting for federal cash management activities. The CAFR is an audited report of all state activities and is prepared in accordance with generally accepted accounting principles.
The Budget Division is headed by Assistant Commissioner & State Budget Director Margaret Kelly.
The division coordinates the development and production of the Governor's operating and capital budget and assists legislative committees in their review and deliberations. It also provides financial oversight, technical assistance and support for agencies, and analysis and information for agencies, the governor, the legislature and the public. The budget division includes both budget operations and budget services teams.
Key activities include: Budget Development - producing the governor's biennial, supplemental, and capital budgets.
Financial Planning and Budgetary Reporting – providing policy makers with historical, current and projections of revenues and expenditures.
Financial and Program Analysis – identifying areas of the budget that suggest budget or financial management issues, ensuring that state policies and adopted laws incorporate sound financial management principles, identifying and analyzing budget options and issues, working with and looking across policy and program areas for opportunities and issues.
Budget Implementation – developing and implementing statewide budget policies, ensuring that agency spending plans conform to state laws, and providing consulting services to agencies on accounting and financial management procedures.
Commissioner's Office- Jim Schowalter
The Commissioner of Minnesota Management & Budget is Jim Schowalter. With his executive team, the commissioner provides leadership and support to the agency.
Economic Analysis is headed by State Economist Dr. Tom Stinson.
The Economic Analysis Division provides periodic forecasts of state revenues. These forecasts set the starting point for the budget process. Sound revenue forecasts make government more efficient by reducing uncertainty for public sector managers and by reducing the need to make short term adjustments in program activities due to unanticipated fluctuations in revenues.
Economic Forecasts are issued in February and November of each year and Economic Updates are issued in January, April, July and October of each year.
The Employee Insurance division is led by Assistant Commissioner Ann O'Brien.
Employee Insurance State Employee Group Insurance Program (SEGIP) - provides employee/dependent group medical, dental, life insurance; plus optional benefits such as additional life insurance for state workers and their dependents, long-term and short-term disability insurance, Accidental Death & Dismemberment coverage and Pre-Tax Accounts; SEGIP conducts its annual Open Enrollment via telephone and Internet each November.
Minnesota's Public Employees Insurance Program (PEIP) - is an insurance pool setup to make uniform, affordable group insurance coverage available to workers employed by local units of government.
Employee Assistance Program – provides employees, managers, work units and HR professionals confidential advice and assistance in dealing with workplace stress and disruption.
Enterprise Human Resources Division
The Enterprise Human Resources Division is led by Assistant Commissioner Ann O'Brien.
The Enterprise Human Resources Division provides leadership, strategic direction, policy, and systems infrastructure support to state agencies’ human resources offices and leaders, managers, and supervisors to plan, acquire, engage, develop, manage, and retain the state government workforce.
EHR Mission: We deliver innovative and strategic HR solutions that align with business needs and contribute to the delivery of exceptional public services.
EHR Vision: The State of Minnesota has an increasingly skilled, engaged, diverse, and productive workforce.
Goal 2012-2015: Lead the implementation of management and human resources practices that positively influences the state’s ability to attract, develop, and retain key talent.
Information Systems is led by Chief Information Officer Steve Jorgenson. Information Systems is the technical support team for the state's major administrative information systems. This group provides systems support, development, upgrade, and operations of the state's core business applications, including the accounting and procurement system (MAPS), the payroll, human resources and benefits system (SEMA4), the biennial budget system (BBS), the capital budget system (CBS), the fiscal note tracking system (FNTS), other internal budget tracking systems such as Executive Tracking, the applicant tracking and hiring support system (Resumix), and the information access system (IA). Information Systems staff provide agencies with training, documentation, and technical assistance in the use of the systems. This unit provides technical support to enable the agency in achieving the goals of the department.
This division consists of these units: MAPS Systems and Programming - This unit provides the technical support, development, and operations support for MAPS (Minnesota Accounting and Procurement System).
SEMA4 Systems and Programming - This unit provides the technical support, development, and operations support for the SEMA4 system. SEMA4 is the State's Human Resources, Payroll and Benefits system. SEMA4 stands for Statewide Employee Management System. The '4' in SEMA4 refers to the four parts of Human Resources, Benefits, Payroll, and Reporting.
Information Access and Budget Information Systems (IA/BIS) - This unit develops and manages the state's information warehouse containing data from MAPS and SEMA4. This information is used by agency and legislative decision-makers to manage and analyze resources, spending, account for state funds and make funding decisions. This unit manages budget systems, including the biennial budget system (BBS), the capital budget system (CBS), and the fiscal note tracking system (FNTS). The BBS provides support for the preparation of agency operating budgets and governor's recommendations. The CBS provides support for agency capital project requests. Both systems track legislative proposals and appropriations. The FNTS is designed to report and track the fiscal impact of proposed legislation.
BIAA – The Business Intelligence and Agency Applications (BIAA) unit is responsible for providing internal agency business support through unique applications to enhance and provide for agency efficiency, as well as to transform data to information for agency and external users.
Infrastructure & Operations Group – This group provides the management and upgrade of the infrastructure for the statewide administrative information systems. The group provides operations support, such as scheduling jobs and after hours support to keep the applications available for agency use. Also, the technical services unit of this group, manages the department's technology resources, including networks, security, PCs, servers, printers, and desktop software.
Internal Control & Accountability
The Internal Control & Accountability unit was created in 2009 as a result of the passage of Minn. Stat. Section 16A.057. The primary mission of the unit is to improve internal controls throughout state government. The unit has the following statutory responsibilities:
Adopt statewide internal control standards and policies
Coordinate executive branch agency internal control training and assistance
Promote and coordinate the sharing of internal audit resources
Monitor Office of the Legislative Auditor (OLA) reports and corresponding corrective action plans; and
Make biennial reports on the system of internal controls and internal auditing in executive branch agencies
The Internal Control & Accountability Unit is staffed with a Director and five Internal Control Specialists. Director Jeanine Kuwik was a long-time audit manager with the Office of the Legislative Auditor (OLA) and more recently the Minnesota Management & Budget (MMB) financial reporting supervisor. Each of the five internal control specialists has a wide variety of audit, internal control, and financial services experiences within state government and the private sector, particularly from the banking industry. The assorted talents and broad experiences of the team provide diverse perspectives on internal control.
Labor Relations is led by Assistant Commissioner & State Labor Negotiator Carolyn Trevis.
The primary activities of this unit is to represent the State of Minnesota in negotiation and administration of collective bargaining agreements and labor plans for state employees; to acknowledge employee contributions with innovative and meaningful rewards and market-sensitive compensation; to develop, administer, and manage high-quality and cost-efficient insurance benefit packages for state employees; to devise and implement methods aimed at aligning policy and systems for the purpose of reducing costs associated with insurance claims, lost time and productivity.
Labor Relations will track and manage the total costs of labor contract settlements, and ensure allocation of resources in ways that maximize value to employees, while minimizing the State's bottom line. The Labor Relations Unit negotiates and administers collective bargaining agreements and plans between the state and exclusive representatives of employees. Additionally, this group represents state management in developing and implementing all facets of labor relations for state employees.
Management Analysis & Development
Management Analysis & Development is led by Director Bill Clausen.
Management Analysis & Development (MAD) is a nationally recognized fee-for-service management consulting group providing custom-designed services and training to public service clients since 1985. The consultants at MAD have worked on projects with nearly every department and agency and many boards, units of local government, and higher education institutions. Visit the MAD website.
The Treasury Division is led by Assistant Commissioner Kristin Hanson.
The Treasury Operations is responsible for receipt and warrant processing, determine cash balances available for investments, and the payment of the debt service on the state’s bond issues, including its general obligation bonds.
Individuals, businesses, local governments, and the federal government make payments to the state with checks or by an electronic transfer. The largest source of payments collected by state agencies are tax payments made to the Department of Revenue. Many of these payments are deposited into the approximately 600 depository bank accounts located in communities around the state. Treasury Operations balances these accounts and transfers the money to a central account.
The state pays individuals and businesses by either issuing a state warrant (similar to a check) or by an electronic transfer of cash to their bank accounts. Treasury Operations receives from banks and the Federal Reserve System warrants that have been cashed or deposited and transfers state cash to then cover the payments.
Cash balances are determined daily and are reported to the State Board of Investment (“SBI”). The SBI staff then invests the excess cash balances. Each day, the cash balance recorded on the state’s books must equal the actual amount of the cash balance held in bank accounts and in investments.
The Treasury Operations is also responsible for paying the debt service on the state’s outstanding debt including the state’s general obligation bonds. After each sale of bonds, the amount of the debt service (principal and interest) and the proper funds from where the payments are made is determined. Each month when payments are due, cash is transferred to the state’s paying agent so the paying agency can pay the bond holders (investors) in the state’s bonds.